Shake Up Your Environment to Wake Up Your Quarterly Meeting

31 January 2025

Find out why Colony’s meeting rooms are the perfect choice for your next quarterly meeting, with inspiring spaces, top-tier amenities, and an environment designed to enhance creativity, collaboration, and team engagement.

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Just the mention of an upcoming quarterly meeting can be enough to raise your blood pressure. After hours spent in Excel, there’s the pressure of presentation prep, and finally - dun dun dun… performance reviews. But despite the stress they can bring, quarterly meetings are a fundamental aspect of running a successful business.

They offer a valuable opportunity to reflect on the past quarter: What went well? What didn’t? And where do we go from here? But they’re not just about assessing past performance; they’re also a chance to motivate your team and set the tone for the months ahead.

In short, when executed well, these meetings are essential for setting up a successful next quarter. But just as important as the content of the meeting is the environment in which you hold it…

Colony One Silk St - The Observatory

Why in-person meetings matter

With the rise of hybrid and remote work, many companies have moved their meetings to digital platforms like Zoom, Teams, and Slack. While virtual meetings make daily updates easier for teams spread out across different locations, they often fall short when it comes to meaningful, in-depth conversations.

Researchers at Yale measured the brain activity of participants interacting via webcam vs in person. The study showed that face-to-face meetings led to better communication and higher engagement overall. When you're in the same room, body language, tone, and other non-verbal cues come through more clearly, making for more productive discussions that strengthen team dynamics. That’s why in-person meetings remain the gold standard.

Colony One Silk St - The Sun Room

Creating the right environment for success

Sometimes, stepping outside your bubble is all you need to get some fresh inspiration!

Holding a meeting in a new space can make a world of difference in both productivity and engagement. A change of scenery can create excitement, helping your team stay focused, present, and more open to creative thinking.

This is where design plays a critical role. From furniture to color schemes and lighting, a well-curated meeting space not only meets functional needs but also influences the mindset and engagement of those within it.

Comfortable furniture, soundproof walls, and climate control help keep distractions at bay, ensuring that everyone is comfortable and focused, while high-speed Wi-Fi and seamless screensharing technology are essential for smooth presentations. Depending on the nature of the meeting, a bright, airy room might be perfect for creative brainstorming, while a sleek, professional boardroom can provide the motivation needed for serious strategy sessions.

Colony One Silk St - The Ping Pong Room

Why Colony’s meeting rooms are the perfect choice

You don’t need to splash a lot of cash on a venue to make it memorable. Something as simple as booking a room in a workspace like Colony can do the trick.

But don’t be fooled by how simple it is to book - our meeting rooms are anything but ordinary. Colony’s rooms are designed to do more than just accommodate your team - they’re crafted to inspire creativity and foster collaboration.

With 25+ locations across the city, we offer spaces for every need - from intimate rooms for smaller teams to larger, executive boardrooms that can host up to 18 people.

Our spaces are equipped with high-end amenities, including comfortable furniture, kitchen facilities, natural light, air conditioning, screenshare technology, and markable mirrors and whiteboards.

And we don’t stop there. Many of our rooms feature unique touches to keep the energy flowing, from panoramic views of Manchester to fun options like a ping pong table - perfect for breaking up meetings with a team-building activity.

Colony’s flexible meeting room options are available to both members and non-members at affordable rates.

Click the link below to book a room for your next quarterly meeting!